MEADOW RESIDENTS' ASSOCIATION Minutes of Annual General Meeting 15th
Attendance and apologies for absence
were 22 residents present, with 9 apologies received.
To approve the
Minutes of the AGM of 16th March 2016 The
Minutes were approved as a true record. There were no matters
To receive and adopt Reports
were received from the Chairman, Treasurer, and Membership Secretary
and adopted as attached. As the position is currently vacant, no
Association Secretary's Report was received.
To propose possible amendments to the Constitution to reflect that
EMCG is now separate from the Residents' Association
reference to section 3 of the EMRA Constitution (Membership) it was
agreed that EMCG would remain affiliated to EMRA. See attached
revised copy of the Constitution.
To approve the recommendation of the Committee that in the
forthcoming year, no subscription will be collected and that all
residents are deemed to be members of the Association. This will be
reviewed at the next AGM in 2018
recommendation was unanimously approved by the Meeting.
To no longer collect the annual subscription for EIVICG affiliated
members, who do not have voting rights, but are eligible to join EMRA
recommendations were unanimously approved by the Meeting.
Report on Local Puzzle scheme
reported that since he started administering the scheme on behalf of
EMRA a total of £2535 had been earned for the benefit of the
Association. A figure much applauded by the Meeting, with hearty
thanks offered to Patrick for his terrific effort on our behalf. He
in turn thanked those residents who submit receipts. He explained
that 615 businesses in the Horsham area now participate in the scheme
and offered to share the list with any who wished it via e-mail (Dawn
Cornfield also suggested she might post the list on the Earles Meadow
concluded with a word of warning that the projected income from the
scheme in the forthcoming year would probably be much less than
the value of the prizes on offer had recently been reduced and are
now more difficult to attain. So he requested that residents step up
their efforts and submit as any receipts as possible.
To report on
vehicular safety problems when entering and exiting Earles Meadow The
Chairman reported that there is continued dialogue with the relevant
Councillors, our MP, and the Police about the particular dangers in
using the right turn entry lane into Earles Meadow and exiting right.
The implications on traffic flows and road modifications related to
the proposed North Horsham Housing Development have also been raised
with the relevant authorities. The outcomes are at best described as
'on-going discussions' because no one seems inclined to take any
remedial steps and spend money unless a significant accident occurs!
Your Committee will continue plugging away at the issue. Residents
are asked to report any incidents to the Chairman and/or the police
(and possibly dash-cam film!)
Small Play Park Area, including the two immediately adjacent garden
Chairman explained to the Meeting that it was proposed by the
Committee to put in hand work to renovate and generally improve the
two garden plots, building on the excellent efforts so far carried
out by a small volunteer team of residents led by Jean Griffin. To
this end the landscape contractor Robert Mackinnon McCartney was
approached for advice and a quote for the work. His proposals
to a depth of 2-3" and, while keeping the roses, planting shrubs
to provide year-round colour and interest, e.g. evergreen azaleas,
photinia, etc (Rob also welcomes suggestions.) Finish bed with weed
matting and ornamental mulch.
edging logs (rotted), trim bushes and move shrubs as needed, move
yellow grit box as instructed, and level the spoil. To obviate the
need for expensive retaining edging, the bed will have a graded bank.
Finish bed with ornamental mulch.
for a quote of £1,100 (inc. VAT). Any help and input from residents
welcome but, with all due respect, under Rob's instruction. Notice of
the dates for the work to be given to all residents, particularly to
those living in the vicinity of the area. Relevant precautions and
insurances would be the responsibility of Robert McCartney.
Meeting voted unanimously for the work to go ahead.
organising social events shall not be a "key activity" of
the EMRA Committee but an added extra as and when the opportunity
Meeting agreed with this proposal.
Portnoi was duly elected.
Maclean was duly elected.
Coate was duly elected.
Membership Secretary: Dawn
Cornfield was duly elected.
Patrick was duly elected.
Cornwell was duly appointed.
Future events in Earles Meadow: It
was suggested that a largely self-catering summer picnic might be
more appropriate than a BBQ, possibly to celebrate 25 years of the
put forward as a possible date for such an event, with Robert Brown
saying that with at least a months notice he could probably arrange
activities involving the meadows. ii)
Letter to NHPC regarding the Small Play Park work proposals (see item
was agreed that the Committee should write to North Horsham Parish
Council setting out the proposed work to be carried out on the garden
plots adjacent to the Small Play Park area as this land belongs to
them. The Chairman agreed to do this.
To receive a
Report on the work of the Earles Meadow Conservation Group (EMCG)
Brown, Group Leader of EMCG delivered a Report on the aims,
objectives, workings and the many achievements of the Group
(including a number of significant awards won.) All the details were
set out in a most informative and clear hand-out available to all at
the meeting (see attached.) He concluded that his main concerns for
the future are the requirement for further funding in the coming year
and, most importantly, the need for more volunteers to help with this
valuable and necessary conservation work that benefits us all.
Results of EMCG's Photographic Competition and award of prizes
Brown announced that there were 14 entries this year (the 3rd
Photographic Competition) the winner being Karen Searle with a
picture taken while she was taking part in the Company Volunteer Day.
The judges found it difficult to separate second place so joint
runners up were 'Thomas with his chain saw' taken by Hilary (No. 65)
and 'elderly gentleman' with little girl taken by Jackie Brown.
a vote of thanks for Robert Brown and all of the hard work of the
EMCG was proposed, which was unanimously agreed by the Meeting.
being no further business, the meeting closed at 9.50pm.